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Events and Communication

Current major contracts include:

  • Multiple framework contract for technical assistance and studies in the field of external aid for the benefit of the European Commission and the countries benefiting from external aid – Organisation of events
    Client: European Commission, EuropeAid – external aid programmes – current
  • Multiple framework to recruit technical assistance for short term expertise for the exclusive benefit of third countries benefiting from European Commission external aid - Conferences
    Client: European Commission, EuropeAid – external aid programmes – current
  • Framework contract on making reservations for hotels, restaurants, transport etc. for groups visiting the European Commission
    Client: European Commission, Directorate-General for Education and Culture - current
  • Management of the administrative secretariat for “coordination of notified bodies” groups in the framework of the directive on the European Community’s New Approach. 
    Client : European Commission, Directorate-General for Enterprise and Industry – current
  •  Framework contact for the supply of services for the organisation of events and promotional activities in the field of audiovisual, education and culture
    Client : European Commission – EAC-EA - current

 

Recent specific contracts include:

Sweden (Stockholm) – European Development Days 2009; number of participants: 6,000; key services provided:

  • Follow-up and organisation of all issues related to invitations and organisation of the venue and stay in Stockholm of actors from the field of development
  • Organisation of meals for the European Commission’s guests (VIPs)
  • Providing an online registration website
  • Permanent presence during the preparation of the conference
  • Permanent presence during the three days of the conference
  • Presence at registration and the information point to assist the Commission and participants on issues relating to logistics and organisation
  • Administrative and financial management of the contract.

Client: European Commission, EuropeAid

Germany (Berlin) - ESCAIDE 2008; number of participants: 700; key services provided:

  • Identification, reservation and rental of the location
  • Organisation of a prize award ceremony for 200 people
  • Organisation of a reception and cocktail for 700 people
  • Conception and production of promotional and visibility material
  • Implementation of a website
  • Press relations.

Sweden (Stockholm) – ESCAIDE 2009; number of participants: 450; key services as above.

  Client: ECDC – European Centre for Disease Prevention and Control

Belgium (Brussels) – VET Week Kick-off 2009; number of participants: 350; key services:

  • General management of the event (preparation, execution, follow-up)
  • Management of invitations and registrations
  • Catering management
  • Coordination to ensure smooth running of the event
  • Preparation of conference kits.

Client: European Commission, Directorate-General Health & Consumers

Belgium (Brussels) – Future Challenges; number of participants: 500; key services:

  • Plan and organise a 1.5 day event
  • Organisation of a VIP dinner at the Bibliothèque Solvay
  • Management of audiovisual services
  • Creation of a website for the event
  • Catering management.

Client: European Commission, Directorate-General Health & Consumers

Belgium (Brussels) - Making the difference; arbitrating priorities in CFSP, peacebuilding, crisis

response; number of participants: 900; key services:

  • General management of the event (preparation, execution and follow-up)
  • Full responsibility for some 50 invited guests (travel arrangements, hotel reservations etc.)
  • Catering services management using the accredited EC supplier
  • Coordination with the facilities management of the European Commission’s Charlemagne building on technical issues

Client: European Commission, Directorate-General External Relations

Algeria – 9th European Cultural Festivalin Algeria; number of participants: 100; key services:

  • General management of the event (preparation, execution and follow-up)
  • Preparation of reports.

Client: European Commission – EuropeAid

Cameroun – Thematic instruments and programmes: reinforcing civil society – regional seminar in Yaoundé; number of participants: 144; key services:

  • General management of the event (preparation, execution and follow-up)
  • Preparation of reports.

Client: European Commission – EuropeAid

Indonesia – Action plan for security; number of participants: 100; key services:

  • General management of the event (preparation, execution and follow-up)
  • Moderation
  • Preparation of reports.

Client: European Commission – EuropeAid

Kyrgystan – Organisation of a two-day dialogue with civil society on human rights; number of participants: 50; key services:

  • General management of the event (preparation, execution and follow-up)
  • Note-taking
  • Moderation
  • Preparation of reports.

Client: European Commission – EuropeAid

Mozambique – Organisation of a food security seminar on East and Southern Africa; number of participants: 50; key services:

  • General management of the event (preparation, execution and follow-up)
  • Note-taking
  • Moderation
  • Preparation of reports.

Client: European Commission – EuropeAid

Peru – Latin American, Caribbean and European Union Ministerial conference on the environment; number of participants: 200; key services:

  • General management of the event (preparation, execution and follow-up)
  • Preparation of reports.

Client: European Commission – EuropeAid

 

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